How to: Use Gradebook in Canvas

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Canvas, Feedback & Assessment, Gradebook, How to, LMS, Tutorial 1 Comment

What is Gradebook?

Gradebook, accessed via Grades in the course menu, is the Instructors view for all students grades. Instructors can view the whole cohort’s grades, or filter by section. Students view of grades, will only display their own grades.

In addition to viewing student grades you can use the gradebook for a number of purposes including:

  • Manually enter student grades
  • Automatically calculate total and final grades
  • Hide grades from students until they are published
  • Download or upload (import/export) Grades as a CSV file
  • Download assignment submissions for offline marking
  • Message students who haven’t submitted an assignment yet, or who scored more than X or less than Y on an assignment
  • Leave private grading feedback for students
  • Excuse an assignment, discussion, or quiz for a student

Watch the video below for an overview of the Gradebook interface and functionality.

How do I set up my Gradebook in Canvas?

Items are automatically added to Gradebook when you create an Assignment. For more information on setting up assignments, see How to: create an assignment in Canvas and How to: Weight assignments in Canvas.

The Gradebook in Canvas has many similar functions to Blackboard’s Grade Centre although the set up may differ between them.
For more information check:

Instructor Grades resources [Canvas Community resources]

How to: Add weighting to assessment items in Canvas 




  • Remember to set up assignment group weightings if you want the Gradebook to accurately calculate grades for students.
  • If your course uses sections you are able to filter your student view by section. If your tutors are restricted to viewing only the section they’re responsible for, they will only be able to view their own students in Gradebook.
  • Gradebook is on the Canvas roadmap to be upgraded shortly.


Can I give students individual feedback on a group assignment?

When you set up your assignment you can select to Assign grades to each student individually, and thus give students individual grades and feedback. Or, if this is not selected, you can still provide individual feedback on a group submission by going to Grades, clicking the cell with the student’s score for the assignment, and then clicking the comment icon in the right corner of the cell.

Comments in Gradebook

How do I filter the gradebook by section?

By default, your course shows all active students. If your course includes more than one section, you can filter your Gradebook by section [1]. You can also search for a student by name or secondary ID [2].

Can I have calculated and weighted columns?

Yes, you can.  You can weight final grades based on assignment groups.  Remember that grade totals are displayed in the Total column of the Gradebook.  To learn more about the Gradebook, refer to “How to: use Gradebook in Canvas”.

What is the grade distribution graph?

By default, Canvas allows students to see a grade distribution graph for each assessment task. This graph displays to students the highest score, the lowest score, and the mean for each assignment, allowing students to visualise how their result compares with that of other students.  If you do not wish students to have access to this graph, follow the instructions below:

  1. Login to Canvas and select the course in which you want to hide the grade distribution graphs.
  2. Click on Settings at the bottom of the left navigation menu.
  3. Click on the Course Details tab at the top.
  4. At the bottom of the list of settings, click the more options link.
  5. Tick the check box next to the Hide grade distribution graphs from students option.
  6. Click the blue Update Course Details button.

How can I hide grades from students until I’ve finished marking?

In the Gradebook (Grades) you can mute a published assignment until you’re ready to release the grades to students. You currently can’t set it to automatically release on a specified date, it is a manual process. See ‘How do I mute or unmute an assignment in the Gradebook?‘ for further instructions.

In student view, the assignment appears as follows.

Student help with Grades [Canvas Community resources]


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